Instructions for Remote Presenters

Equipment Set Up

You will need:

• a Desktop or laptop with a good camera and microphone (we recommend a separate webcam and USB microphone where possible)
• A second screen for your presentation if available
• If possible, we recommend that you use a WIRED headset as these are more reliable for connectivity and sound quality
• Please ensure notifications are turned off on your devices and that Microsoft Outlook, Teams and Slack (or other email/messaging client is completely closed).

Please ensure all equipment is plugged in to a mains switch and fully charged. 

Connectivity

• Connect your computer to your router with an ethernet cable
• If not possible, WiFi is an alternative option
• If using a router, position yourself as close to the router as possible
• Check your connection speed on speedtest.net before joining. We need at least 6mbps upload speed to ensure the video and sound connection is stable. 

Slide Presentations

• Remote presenters will be sharing slides in Zoom Meetings
• The team at Sheffield Hallam University will display your screen and camera to the in-person attendees.
• Please be aware you will be joining the same Zoom meeting as the virtual attendees who are watching the event remotely.
• The chairperson will introduce you, and ask you to start sharing your slides. There will be a student ambassador in the room who can provide support.
• Please be aware that starting your screen share will stop the in-person presenter's slide share. Please therefore wait until you are introduced by the chair before starting your screen share.

Q & A

• Q&A will be managed by the chair person
• They will take questions from the floor which you will be able to hear through a microphone
• The chair will moderate the Zoom Chat which is how virtual attendees will ask questions
• You may wish to stop screen sharing during your Q&A to give yourself a better view of Zoom, but this is your choice.