Instructions for Oral Presentations


The conference programme will be available shortly and once live, please make sure you are aware of the date and time of your talk. Please note: talk times may change right up until the day, please keep checking back to the programme for your latest presentation time. 

Preparing your presentation

  • Please ensure that you keep within your allocated time slot as these will be strictly enforced by the session chairs:
    • Plenary speaker
      • Given by the well-recognised field leaders addressed to all participants 
      • Duration 1hr (50mins + 10mins)
    • Invited speaker
      • Given by the well-recognised field leaders addressed to participants of a parallel session
      • 30mins (25mins + 5mins)
    • Featured talk
      • Are talks recognised by the International Programme Committee and promoted from Oral or Poster submission
      • Given at parallel sessions or Mini-symposia and highlighted in the conference programme
      • Duration 20 minutes (16mins + 4mins)
    • Contributed oral talk: 
      • Given at parallel sessions or Mini-symposia 
      • Duration 15mins (12mins + 3mins)
    • Mini-Symposia: invited (keynote) speaker - 30mins (25mins + 5mins) and contributed speaker - 15mins (12mins + 3mins)
  • You, as the presenting author, are responsible for ensuring that you have the necessary copyright / permissions for all material included within your presentation.
  • PDF and PowerPoint are accepted.
Uploading your presentation and the on the day management

  • Bring your presentation on a memory stick and up-load it at the ‘speaker preview' desk' ideally the day before your session, otherwise at least 2 hours before. 
  • The Preview Desk is in the 'Conference Link' room which is located through the double doors behind the registration desk on the left. The opening times are Sunday from 4pm to 6pm, Monday to Friday TBC.
  • To rehearse your talk, book a time at the ‘speaker preview’ desk. We recommend that you check for correct presentation of your files - in particular if they contain videos or other animated items.
  • Direct connection of your personal laptop to the session computer is not permitted.
  • Your presentation will automatically be uploaded to the relevant session computer in preparation for your talk. There will be an AV technician in the room or nearby if help is required.
  • The chair of the session will introduce each talk and then moderate all questions from the attendees.

The lecture theatres are equipped with the following audio-visual equipment/support

  • Projector
  • Screen
  • PC/Laptop
  • Lectern (fixed) and microphone 
  • Wireless microphone
  • Clicker and laser pointer
  • There will be AV support in each room/nearby, if required.


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