Exhibitors

The following information has been compiled help you plan your table top stand at Photon 2022 and make the most out of your time in Nottingham. This page will be updated regularly so please check back for updates!

If you have any questions, please email claire.garland@iop.org

Build times
Tuesday 30 August	2 PM - 3.30 PM	4 PM - 5.30 PM
Wednesday 31 August	8.30 AM - 10:30 AM
Breakdown times:
Thursday 1 September	2 PM - 4 PM

Exhibition Opening Hours

Tuesday 30 August (optional)	5:30 PM - 7:30 PM
Wednesday 31 August	10:30 AM - 7:30 PM
Thursday 1 September	10:30 AM - 2 PM

Loading and Unloading at the Venue

Please unload via the Loading Bay Entrance. This is located at the back of the building and can be accessed via a separate slip road marked “No Entry, Deliveries Only”. The Loading Bay is on ground floor level.

Please bring your own moving equipment (trolleys etc.) as the EMCC does not have the equipment onsite. Once you have finished unloading, please move your vehicle to the main car park at the front of the building. The Car Park is free and on a first come first served basis.

Deliveries before the Event

Deliveries for the Exhibition can be sent to the EMCC from Monday 29 August. Storage space is limited so if you have a large delivery, please contact laura.caunt@nottinghamvenues.com to discuss further. Items will be stored in the Loading Bay Area.

Please label up all packages with the following: -

COMPANY and CONTACT
Photon 2022
East Midlands Conference Centre
University Park Campus
Nottingham University
Beeston Lane
Nottingham
NG7 2RJ

If items are not labelled up correctly it may result in the delivery being turned away. Please note the EICC does not have any equipment to unload material (pallet trucks, forklift trucks etc.). It will therefore be the responsibility of your courier.

Collections

EMCC Storage is limited so where possible please take all items away with you the day the event finishes. If you do need to arrange collection via courier, please make sure that you adhere to the following: -

All Items are packed away properly
COMPANY NAME AND CONTACT.
FULL RETURN ADDRESS.
COLLECTION DATE – MUST BE NO LATER THAN 1 DAYS AFTER THE EVENT
COURIER COMPANY NAME WHO ARE COLLECTING ITEMS
EMCC Ltd does not take responsibly of items left for collection

Documentation

Current PAT Test Certificates must be supplied 10 working days in advance of the event date covering any electrical equipment you plan to bring on site. Public Liability Insurance Certificate must also be supplied as above. Please send to claire.garland@iop.org

Car Park

Exhibitors can park at the front of the building and is free of charge. Space is available on a first-come, first-served basis.

Health and Safety

If the alarm sounds during the conference (and you haven't been informed of a test), please evacuate the building through the nearest exit and assemble at the fire point in the front of the car park.

Should anyone fall ill or injure themselves during the conference and need medical assistance, please speak to the IOP staff on the registration desk or a member of the venue staff. A trained first aider will assist.