Joining Instructions for Exhibitors

This page contains important information for exhibitors. Please read the instructions carefully

What is included?
Exhibition package will be provided with:

One table (180 cm x 80 cm)
Two chairs
Complimentary registration to access the talks, refreshments, lunch and drinks receptions.

The venue is an open space. While the building will be secured each evening, exhibitors may leave their materials overnight at their own discretion.

Build and Breakdown

Set-up: From 9am on Monday 21 September 2026
Breakdown: 6pm 21 September 2026

Deliveries

For the delivery of goods, exhibitors deliver the goods via our service yard at the back of the West Hub;

Drive to the end of JJ Thomson Avenue from Madingley Road
Turn right onto Charles Babbage Road
Take the 1st running right and then 1st turning right again, into our service yard (what3words: ///stared.third.tests)

Once items have been deposited each vehicle will need to be moved to car park 4 (we can direct you on the day). I will issue an access card that can be returned when you reverse this procedure upon departure. Failure to return the access card incurs a fee of £50.

With limited storage options at the West Hub, we are not able to store any items related to the event beyond Monday the 21st September. Collections after the event are not permitted.

Storage of boxes on the day will be possible.

If you have any questions ahead of the event, please contact Tima fatima.kanu@iop.org.

Thank you for your contribution. We look forward to welcoming you to SQIP 2026!

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