}


Guidance for Exhibitors

The following information has been compiled to help you plan your stand at PSND 2024 and make the most out of your time in Oxford. This page will be updated so please check back for updates. If you have any questions, email fatima.kanu@iop.org 

Location: 

The exhibition will be held in the Andrew Wiles Building of the Mathematical Institute. Stands will be located on the Mezzanine Level (lower ground floor) and held alongside refreshments, lunch and the posters. 

Mathematical Institute
University of Oxford
Andrew Wiles Building
Radcliffe Observatory Quarter
Woodstock Road
Oxford
OX2 6GG

What is included?

Each exhibitor will be provided with a table measuring 180 cm x 80 cm along with two chairs. The foyer is an open area and while security will lock the building at the end of each day, it will still be accessible for Mathematical Institute staff with access cards. If you have any equipment that needs to be stored securely, there is a lockable classroom. Please speak to Fatima during the event and further information will be provided.  

Your package also includes: 

  • Access to the technical sessions for one company representative 
  • Tea/coffee and lunch provided during the exhibition for one company representative. 
  • Conference dinner ticket for 1 company representative.
All exhibitors are asked to register via the website so that we can ensure all your requirements are catered for. Exhibitors will receive a discount code. 

Build and Breakdown

Exhibitors can set up their stand from 10:30 on Monday 8 April and can break down their stand from 16:30 on Wednesday. 

Opening hours

Monday 8 April12:00 - 17:30
Tuesday 9th April 09:00 - 17:30
Wednesday 10 April09:45 - 16:30

Parking: 

Parking is not available at the Mathematical Institute; however, exhibitors can park to unload their vehicle. Once exhibitors have unloaded, you will need to move the vehicle to your hotel car park or a park and ride. The Pear Tree Park & Ride is convenient as the bus N.300 goes from there directly to the Institute. More information about travelling to the Institute can be found via their website: https://www.maths.ox.ac.uk/about-us/travel-maps

Barrier access: If you plan to unload your vehicle at the Mathematical Institute, please advise fatima.kanu@iop.org as soon as possible as we will need to provide security with your details.  Please provide your arrival time and vehicle registration number. Exhibitors will need to enter via Gate 7 in Woodstock Road and unload their cars near the blue badge parking spots.

Deliveries: 

Due to limited storage space available at the venue, parcels can only be received the day before the event (in your case Friday). Collections must be arranged for the day after the event. Please address all the parcels to FAO Events Team, PSND 2024,  Mathematical Institute, Andrew Wiles Building, Radcliffe Observatory Quarter (550), Woodstock Road, Oxford, OX2 6GG. 

Lift:

There is a lift to the lower ground floor of the foyer. 

  • 110 cm (width) x 230 cm (depth) x 208 cm (height)
  • Capacity: 1275 kg (17 persons)

Documentation: 

All exhibitors should have a current PAT Test Certificate or equivalent. 

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