Introduce the speakers by name and affiliation and then announce the talk title.
Ensure smooth sessions.
Keep the schedule according to the overall programme.
There won’t be any designated 'helpers', but you’re welcome to ask someone for support.
Prior to start the session, the Chair should:
Speak with the 'Preview Desk' before the session to check if a presenter has not uploaded their presentation so any gaps in the programme can be anticipated and navigated smoothly.
Arrive at the conference room at least 10 minutes before the session starts.
Check the AV is working.
Invite the speakers to sit in the front row to facilitate a quick hand over.
A technician will be nearby should you experience any problems. Alternatively, contact Viv Thomas (contact details will be provided) and they’ll instruct a technician to make their way to your lecture theatre to support you.
During the Session
Introduce yourself to the audience.
Ask people to set all phones on silent.
At the beginning of each presentation introduce the presenter and the title.
Make sure the presenter adheres to the time limit.
At the end of each presentation lead/stimulate the questions and answers. A handheld mic. is available. ECRs to be given the opportunity to ask questions first.
If a speaker does not leave time for questions, please proceed immediately to the next lecture, without Q&A.
Never start a talk before the scheduled time, even to fill the hole left by a cancelled presentation. Please use the time for questions or a short break.
Keep strictly to the time guidelines to allow for audience participation and to allow the conference delegates to move between sessions.
For your information, the ‘instructions for oral presentations’ provided to each speaker can be found here.