Guidelines for Attendees

On this page, you will find further information about the event and what you can expect. We want to ensure you have a positive experience and therefore we encourage you to read through the page carefully. If you have any questions, please send an email to claire.garland@iop.org. We look forward to welcoming you to PAPS 2024 and wish you a safe journey.

The conference will be held in South Hall at the University of Edinburgh. You can download a site plan here.

The University of Edinburgh
South Hall Complex
18 Holyrood Park Road
Edinburgh
EH16 5AR

Registration

On arrival at the conference, please collect your badge and conference material from the registration desk located in the reception foyer. The registration desk will be staffed by the Institute of Physics and open during the following hours:

Monday	12:00 - 18:00
Tuesday	08:00 - 18:00
Wednesday	08:00 - 13:00

Talks and Posters

All talks will take place in the South Hall meeting room. Presenters should refer to the instructions available here.
Posters will be displayed in the Kirkland Suite. You can find your poster number by visiting the programme. Instructions for preparing your poster are also available here.

Please refer to the programme for the schedule of talk and the list of poster presentations.

Exhibition

The exhibition will be held throughout the conference in the Kirkland Suite alongside refreshments, lunch, and the poster session. Exhibitors contribute towards the cost to operate the event, and we would therefore encourage you to visit the exhibitors to find out about their products and services, and how they can support you. Click here to see the list of exhibitors and find out what they offer.

Catering

Catering will be held in the Kirkland Suite alongside the posters and exhibition, and served at set times during the programme. If you indicated when registering for the conference that you have a specific dietary requirement or allergy, please make yourself known to the catering team.

Social Programme

We have an exciting programme of social activities planned for the conference which includes a welcome drinks reception on Monday 9 September and a BBQ on Tuesday 10 September. These events will be held at South Hall. For the conference dinner, there will be a Ceilidh, a traditional Scottish dance, and audience participation is encouraged so please bring your dancing shoes!

Welcome Drinks Reception - Monday 9 September, 19:00 - 20:00
Conference Dinner - Tuesday 10 September, 19:00 - 22:00

Environmental Policy

The organisers and the organising committee recognise their environmental responsibilities and are committed to ensuring the event is as sustainable as possible. To achieve this, we have:

Minimised waste by reducing consumption.
Effective waste management and recycling points
Stopped waste by using upcycled, recycled, or reusable items
Worked with ethical partners when purchasing supplies
Complied with all applicable environmental legislation and relevant codes of practice.

Health and Safety

Your safety at the event is our top priority and as such we plan for all eventualities and emergencies. At least one member of the on-site team is a trained first aider and will be able to assist should you have a medical issue.

Code of Conduct

All participants are expected to adhere to the Code of Conduct, which sets out the behaviour expected at all IOP events. You can refer to the Code of Conduct at www.iop.org/code-conduct