a Desktop or laptop with a good camera and microphone (we recommend a separate webcam and USB microphone where possible)
A second screen for your presentation if available
If possible, we recommend that you use a WIRED headset as these are more reliable for connectivity and sound quality
Please ensure notifications are turned off on your devices and that Microsoft Outlook, Teams and Slack (or other email/messaging client is completely closed).
Please ensure all equipment is plugged in to a mains switch and fully charged.
Connectivity
Connect your computer to your router with an ethernet cable
If not possible, WiFi is an alternative option
If using a router, position yourself as close to the router as possible
Check your connection speed on speedtest.net before joining. We need at least 6mbps upload speed to ensure the video and sound connection is stable.
Slide Presentations
Please share a copy of your presentation in advance of the event by email to claire.garland@iop.org
Remote presenters will be sharing slides in Zoom Meetings.
The AV technician will display your screen and camera to the in-person attendees.
Please be aware you will be joining the same Zoom meeting as the virtual attendees who are watching the event remotely.
The chairperson will introduce you, and ask you to start sharing your slides.
Please be aware that starting your screen share will stop the in-person presenter's slide share. Please therefore wait until you are introduced by the chair before starting your screen share.
Q & A
Q&A will be managed by the chair person
They will take questions from the floor which you will be able to hear through a microphone
The chair will moderate the Zoom Chat which is how virtual attendees will ask questions
You may wish to stop screen sharing during your Q&A to give yourself a better view of Zoom, but this is your choice.