Joining Instructions

The information provided below, as well as on the website, is designed to help you prepare for the EHPRG Conference. Please review all details carefully. Should you have any questions, please don’t hesitate to contact us by emailing claire.garland@iop.org.

Venue Details

Conference Location: The Lowry in MediaCityUK, Salford, Manchester
Address: Pier 8, The Quays, Salford, Manchester, M50 3AZ

Travel Guidance

You can find full travel details via iop.eventsair.com/ehprg2025/travel-information

Site Plan

Conference Programme

The latest version of the conference programme is available for download at iop.eventsair.com/ehprg2025/programme. We recommend checking the website regularly for updates, as the schedule may be subject to change.

A printed copy will be available for participants to collect from the registration desk on arrival. We also recommend you download the conference app.

Press Releases or Latest News

If you have any new research results or are planning to issue press releases in connection with the conference, please let us know in advance. This will allow us to support your communications efforts and ensure visibility across the appropriate channels.

Registration

To ensure a smooth start, all participants are kindly requested to check in at the Registration Desk on their first day and to collect a conference badge. Badges must be worn at all times while on-site.

The registration desk will be managed by Claire Garland from the Institute of Physics (IOP), and will be staffed during the following hours:

Date	Location	Opening Hours
Sunday 31 Septemer	Pier Eight Foyer	17:00 - 20:30
Monday 1 September	Quays Bar	08:30 - 18:00
Tuesday 2 September	Quays Bar	08:30 - 17:00
Wednesday 3 September	Quays Bar	08:30 - 17:00
Thursday 4 September	Quays Bar	08:30 - 14:30
Friday 5 September	Quays Bar	08:30 - 13:30

Catering

Refreshments and lunch are included in the registration fee and will be served at designated times throughout the programme in Quays Bar.

Social Programme

A welcome drinks reception will be held at The Lowry on Sunday from 19:00 - 20:30. The reception will take place in the foyer close to the Pier Eight room. All are welcome to join.
The Conference Dinner will be held on Wednesday at The Midland Hotel from 19:00. Directions and further information will be sent to you by email during the event.

Presentation Information

Oral Presentations

Preparing your talk

Duration: Please refer to the programme for the length of your presentation.

Permissions: Presenting authors are responsible for securing copyright and permissions for all materials used.

Format: PDF and PowerPoint files are accepted.

Screen Resolution: Recommended 16:9.

Font size: Minimum 24pts; 30pt font is preferred for legibility.

On the Day

Each lecture theatre space will be equipped with, as standard, a data projector and screen, a PC/laptop, and a PA system.

Please bring your presentation on a memory stick and upload it during the break before your session unless otherwise notified.

Direct connection of a personal laptop is possible, but not preferred.

Session chairs will strictly enforce time limits — please stay within your allocated slot.

Introduce yourself to the session chair before your session begins.

Poster Sessions

There will be two poster sessions during the conference:

Poster Session 1: Tuesday, 2 September from 15:30 - 17:00
Poster Session 2: Wednesday, 3 September from 15:30 - 17:00

Poster Preparation

Authors are responsible for ensuring that they have the necessary copyright or permissions for all material
Posters must be A0 size (84.1 x 118.9 cm / 33.1 x 46.8 inches), in a portrait format.

Design Tips

Use large, readable fonts (minimum 24 pt for body text)
Maintain a clean layout with logical flow
Choose high-contrast colours for readability.

On the Day Information

You may display your poster from 12:30 on Monday, 1 September. Posters can remain on display until the end of the conference on Friday, 5 September, and must be removed by 13:30 on the final day
Your poster number (which corresponds to your board number) is listed on the programme.
Fixing materials will be provided and are suitable for laminated posters. Please note that fabric posters may be more challenging to mount.

Pronoun Badges

To help foster a respectful and inclusive environment for all attendees, participants are welcome to select a badge that reflects their pronouns. These badges will be available at the registration desk.

Wearing your pronoun badge helps create a welcoming space and encourages thoughtful and inclusive interactions

WiFi

Complimentary WiFi is available. Please use the following credentials to access the network.

Username – Lowry-Corporate
Password – paintings24

Weather

Please be aware that the English weather can be unpredictable, with a mix of sunshine and showers often in the forecast. We recommend that all participants bring a light jacket and an umbrella to stay comfortable during any outdoor travel between venues. To view the weather forecast, please visit the BBC Weather website: https://www.bbc.co.uk/weather/2643123

Dress Code

There is no formal dress code for the event—participants are welcome to wear whatever they feel most comfortable in.

Exhibition

Visit the exhibition in the Quays Bar to meet and connect with representatives in the field. Whether you're looking to explore new opportunities, build partnerships, or simply learn more about what they do, there's something for everyone.

Take advantage of this unique chance to expand your network and discover exciting initiatives across the field. Visit the website at iop.eventsair.com/ehprg2025/exhibitors to see who is exhibiting and what's on offer.

Code of Conduct

The Code of Conduct outlines the expected behavior that the IOP requires all attendees to uphold. Our events are designed to be open and inclusive, ensuring that everyone feels comfortable, regardless of gender, ethnicity, or background. For more information on the Code of Conduct, please refer to the website here. If, during the event, you have any concerns that the Code of Conduct is not being followed, please speak with a member of the team on the registration desk.

First Aid

If you require first aid during the EHPRG Conference, please speak to the team at the registration desk or a member of The Lowry staff. For medical treatment beyond basic first aid, delegates can visit walk-in centres, urgent treatment centres, or A&E departments for emergencies. In case of a serious medical emergency, the UK emergency telephone number to request an ambulance is 999.

Information for European and International Visitors

UK Dialing Code

The international dialing code for the United Kingdom is +44. When calling a UK number from abroad, replace the leading zero in the local number with +44.

UK Plugs

In the United Kingdom, the standard plug type is Type G, also known as the British Standard BS 1363. These plugs feature three rectangular prongs arranged in a triangular patterns.

Here’s what you need to know:

Voltage: 230 V
Frequency: 50 Hz
Plug Type: Type G (three-pronged, grounded)

Adapter Needed?

Yes, if your devices use a different plug type (e.g., Type A, B, C, F, or I)
Voltage Converter may be needed if your device isn’t compatible with 230 V (common for travelers from North America or Japan)

Many modern electronics like laptops and phones are dual-voltage, so they’ll work fine with just a plug adapter. Always check your device’s label or manual to be sure.

Currency

The official currency of the United Kingdom is the Pound Sterling. Most places accept contactless payments, and foreign exchange services are readily available at airports, banks, and currency exchange offices.