Poster Instructions

The following guidelines are designed to help you prepare, print, and present your poster effectively at the UKSWSE Meeting. Please review the following instructions and if you have any questions, please email claire.garland@iop.org.

1. Poster Format & Dimensions

Size: A0 (841 mm × 1189 mm)
Orientation: Portrait
Material: Paper or lightweight fabric posters are acceptable

Recommended Font Sizes

Title: 70–120 pt
Section headings: 36–48 pt
Body text: 24–32 pt
Captions: 18–24 pt

2. Poster Design Guidelines

To maximise readability and impact:

Use a clean, well-structured layout that guides the reader logically through your work
Choose high-contrast colour schemes to ensure accessibility
Keep content concise and easy to scan

Your poster should include:

Poster title
Author(s) and affiliation(s)
Introduction or background
Key results (figures, charts, or tables)
Conclusions or key takeaways
Acknowledgements and references (if applicable)

Best practice tips:

Ensure all images, figures, and data are clearly labelled and properly attributed
Avoid overcrowding—prioritise clarity over detail
Design for readability at a distance of 1–2 metres

3. Poster Setup & Display

Display boards: A0 portrait boards with Velcro fittings
Fixings: Velcro will be provided on-site
Setup time: From 10:00 on Monday 14 September
Removal time: From 15:30:0 on Friday 4 September - all posters must be removed by 17:30 on Friday.

Important: Posters not removed after the designated time may be disposed of.

4. Poster Session Information

Presenters are expected to stand by their poster during their assigned session.
Session 1: Monday 14 September
Session 2: Wednesday 16 September

Be prepared to briefly introduce your work and engage in discussion
Posters should remain on display for the full duration specified in the programme

5. Accessibility & Support

We are committed to providing an inclusive and accessible experience. Please let us know in advance if you require:

Assistance with poster mounting
An accessible display location
Help transporting or handling your poster

6. Poster Printing Service

To support presenters travelling to the UKSWSE Meeting, an optional poster printing service is available.

Key Information

Posters will be printed in A0 portrait format in line with conference requirements
Printing will be handled by an approved local supplier and delivered directly to the venue
Printed posters will be ready for collection and display on arrival

How to Order

Email you final poster file to claire.garland@iop.org
Ensure your file is:
High resolution (minimum 300 dpi)
Set to A0 portrait dimensions
Saved as a PDF

Deadlines

Submission deadline: 1 September 2026
Late submissions may not be accepted and will incur a 25% surcharge.

Costs

The cost of the printing service is £40 per poster

Important Notes

You are responsible for checking your poster carefully before submission (spelling, layout, image quality)
Reprints due to errors in submitted files cannot be guaranteed
If you choose not to use this service, please ensure you bring your printed poster with you