Joining Instructions

The event will be held in the Exhibition Centre at the University of York, which is located on Campus West (Zone 6), you can download a map of the campus here. Talks will be held in P/L002.

Exhibition Centre - Physics Building
University of York
Heslington
York
YO10 5DD

For information on how to get to York and the campus, please click here.

ACCOMMODATION

If you have booked accommodation at James College (Zone 6) please note the following:

Check in is from 3pm
Check out will be from 9.30am
All guests will be in D block.

Breakfast (residential guests only)

Breakfast will be available from 8am-9am from Roger Kirk Restaurant on Monday and Tuesday
Breakfast will be available from 8am-9am from Vanbrugh Restaurant on Wednesday and Thursday

CATERING

Catering will be served at set times during the programme and served as follows:

Refreshments and Lunch will be served in P/L005 in the Exhibition Centre (Zone 6)
The Icebreaker and dinner on Monday and Tuesday will be held in the Roger Kirk Restaurant
The Conference Dinner on Wednesday will be held in the Quarks Restaurant, the National STEM Learning Centre (Zone 3 on the campus map)

The campus benefits from cafes and catering outlets, which operate on a card only basis, cash payments are not accepted.

INTERNET ACCESS

There are two free Wi-Fi connections available to visitors to campus as follows:

Eduroam for those visitors from other universities
CityConnectWifi for all other visitors. Connection for CityConnectWifi is via a social media account or by completing a short web-form.

FIRST AID AND MEDICAL SUPPORT

For non-emergency medical support (First Aid) and in all cases please ensure that the Security Services are informed on either 01904 324444 or 323333.

In the event of a situation where an individual requires medical support and intervention from either an Emergency First Responder or attendance by an Ambulance (Yorkshire Ambulance Service) then that request for support must be directed/made without delay via 999 or the non-emergency National Health Services (NHS) number 101 in the first instance. This ensures that there is no delay in the response and attendance from the emergency services.

Once the initial call/request has been made to either 999 or NHS 101, then inform Security Services without delay to allow them to meet or guide the emergency services to the scene.

FIRE ALARM TEST

All fire alarms are routinely tested and sound for approximately 10 seconds. Alarms sounding for longer than this indicate the buildings should be evacuated. Attendees will be advised if any test alarms are planned and the assembly points will be clearly displayed and communicated.

CODE OF CONDUCT

Our events are open and inclusive, and we therefore expect all participants to be respectful towards others, irrespective of nationality, religion, gender, political views, or age. The Code of Conduct sets out expectations of behaviour that the IOP requires to be upheld and which all attendees agreed to whilst registering to attend the conference. Anyone who displays behaviour outside of the code of conduct will be asked to leave the conference immediately.